Data Collection

Where will my data be stored?

SBID has a central information systems provider located within the European Economic Area (EEA) and accessed by SBID customer services teams. We process information within the EEA but may also transfer data outside of EEA to our suppliers as part of our operations and service delivery. Other teams within SBID may need to access, use and store your data in certain circumstances for the purposes listed above, e.g. to communicate with you in relation to training or examinations or to investigate incidents or complaints.

If you are an overseas member or student, your information may be accessed by SBID’s national office in your country and records may be maintained locally (subject to local legislation).

Some of our partners or service providers, or technology vendors may pass information outside of the EEA into jurisdictions where privacy laws, obligations and rights may vary. For such transfers, we will always ensure that appropriate assurance checks and measures are put in place to protect your privacy and we will also point this out to you in specific privacy notices for that product or service, if applicable.

How do I keep my information up to date and accurate?

Please note that it is your responsibility to inform us of any change to your contact details during your studentship or membership with SBID and to keep us informed of which recognised courses you have attended to satisfy ongoing CPD requirements, this should be kept up to date, at your leisure, on your profile within SBIDpro.

If you don’t have a SBIDpro portal account you can always contact us via your Account Manager.

How will SBID collect the information?

We will collect data directly from you (for example from registration forms, change of details forms, at expos, trade shows, events and via our website) and will create some data internally (e.g. when we assign you an SBID membership ID or determine examination results).

Where we collect information, whether that be via websites, telephone, or manual forms we will provide at the point of collection a more tailored and specific privacy notice pointing out the relevant information for that product or service and justifying why the collection is necessary.

We may also collect some data from external sources. For example:

• Employers and learning providers may provide SBID with relevant information on members and students employed by and/or training with them, including where they are registering you for a course accredited by SBID.
• SBID service providers (e.g. examiners and invigilators) will send SBID information relevant to the service they are providing
• The general public may provide information to SBID in relation to complaints and/or investigations.

Will my data be given to anyone else?

We will only use your data for the purpose set out or we will ask for your consent.

Service Providers

SBID use several third-party service providers in order to carry out the activities described above, for example, to send you mailings or operate or administer exams. SBID requires such service providers to use your personal data only for the purpose of the relevant service.

Joint Scheme Partners & other Professional Bodies

In some countries, SBID operates joint qualification schemes with third parties. Both SBID and the joint scheme and other professional bodies will need to share information with each other in order to operate the scheme.

Event Sponsors

SBID may organise events, such as webinars, CPD sessions, conferences and career days which may be sponsored by other organisations or partners, and in order to administrate these events we may share your personal information with these sponsors.

SBID Examination Adjudication Partner

Certain information, such as your name and examination results, will be shared with employers and learning providers who receive this service, subject to obtaining your consent.

Learning Provider Results Service

Some recognised and accredited degree providers subscribe to an SBID ‘results service’ under which they may access examination results of the students they have trained in order to monitor their pass rate performance. Your learning provider is required to inform you separately if they use your data in this way. Other learning providers may be provided with your student results, where you have given them your consent to do so.

Continuing Professional Development (CPD) Accredited Employers

SBID may liaise with employers who are accredited for CPD purposes to verify your employment with them and/or to validate their accreditation as a CPD provider.

General Public

SBID will publish customer information in its members’ directory and a register relating to design accreditations in the future. We may also include details of our affiliates and members (including names and the country that they are in) within lists to be published within appropriate publications, such as the Financial Times in the UK, and similar overseas publications. In addition, disciplinary hearings and outcomes may be made public.

Verification of Details and Employment Assistance

If you are a student, affiliate or a member, subject to obtaining your consent, we may provide relevant details to recruitment agencies, employers and educational or professional bodies (e.g. other design bodies recognised by SBID) for the purposes of assisting you to find appropriate employment once qualified. We will also provide information relating to verification of membership, training and qualification details.

Professional Advisers, Regulatory and Legal Authorities

SBID may disclose your personal data to its professional advisers, legal authorities, other professional bodies, other regulators or other third parties, in order to investigate complaints and disciplinary matters, to exercise or defend its legal rights or otherwise, where required by law. .